Brokerage Assistant
JLL - New York, NY
Position Summary:
JLL is currently seeking a dynamic individual for the role of Brokerage Assistant in our Manhattan office to provide reliable, timely, efficient support to our Broker team. The role provides support to the retail leadership, leasing/brokerage professionals and marketing disciplines of the markets team. Serves as project manager for the team and helps to develop and refine processes to meet the team’s goals and to increase productivity.
Key Responsibilities:
Markets team
- Organize and participate in periodic client team meetings and/or calls
- Provide client deliverables including correspondence, documents, presentations, proposals, and resources
- Research and data assemblage including lease comp data
- Event planning and other special projects
- Firm and broker calendar maintenance
- Travel coordination for team members
- Assist with new business initiatives and proposals
- Vendor interface and relations
- Assist in the onboarding of brokers as well as some property transition and disposition tasks
- Office systems, equipment and procedures
- Create and maintain intranet sites (SharePoint) for client and property purposes
- Manage market support staff (if applicable)
Brokerage
- Initiate annual leasing assumptions and coordinate quarterly forecasts with property teams
- Coordinate Leasing Status Reports and Minutes on assigned properties as required by clients
- Manage transactions and sales through DealTrak and Dealio
- Host regularly scheduled conference calls to review activity with brokers
- Audit and review documentation on commission terms as well as invoice and bill commissions
- Prepare executive summaries, transaction, commission, financial variance and other reports as required
- Coordinate site selection detail and prepare tour books and other marketing materials for retail clients
- Assist in transaction management throughout the approval process from LOI to execution and billing
- Review and process lease requisitions including necessary background and credit checks (as needed), NPV analysis and other client specific requests
- Assist in supporting brokers in expense management and processing
Marketing & Research
- Support the market team in the preparation and organization of all flyers, email distributions, merchandising plans and due diligence proposals (which include documentation, market information, sales analysis, tenant matrices and other analytical information)
- Assist in the preparation and maintenance of marketing-for-brokerage materials and presentations
Competencies:
- Team work – works enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through actions; facilitates and provides support to other departments and team members as necessary
- Planning and Organization – creates, implements and utilizes efficient systems and methods to maintain a highly-organized and neat workspace and office; establishes and maintains records management systems that are easily understood and utilized, compliant with all rules, laws and regulations
- Client Focus – provides best in class service to employees, clients and vendors; dedicated to meeting the expectations and requirements of the external and internal clients, acts with customer in mind, establishes and maintains effective relationships, and gains trust and respect
- Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
- Time Management – proven ability to consistently manage multiple projects with accuracy and attentiveness to deadlines; keen ability to work autonomously or as a member of a team
- Written/Oral communication – embodies forward-looking initiative to prepare, distribute and clarify meaningful, complete and ongoing communication with team members, clients, contractors and vendors; excellent written communication skills and compelling and professional communicator
Qualifications:
- Bachelor’s degree or commensurate experience required
- Workplace experience, minimum of four years – real estate background is preferred
- Advanced Microsoft office product knowledge - Excel, Word, PowerPoint, Outlook
- Working knowledge of various graphic software programs such as InDesign, Photoshop or Illustrator.
- Knowledge or experience with GIS and ESRI software a plus
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 49769 BR
#LI
Posted: 30+ days ago
