Receptionist

Kering - New York, New York

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Maintain cleanliness and follow office workflow procedures to ensure maximum efficiency
• Greet and assist visitors when they arrive in the office.
• Support other teams with various administrative tasks
• Coordinate travel and accommodation arrangements via telephone and correspondence, and prepare related agendas as required.
• Order supplies for office from vendors. Evaluate vendors as needed.
• Maintain various spread sheets and records for monthly expenditures to provide to Accounts Payable, which includes reconciliation of the monthly corporate credit card statement.
• Schedule appointments and office meetings. Maintain conference room reservation schedules and know how to facilitate video conference calls. Assist with special inter-departmental office events.
• Log in packages and distribute mail to employees.
• Operate standard office equipment efficiently to include, telephone system, fax machine, copy/printer/scanner machines postage meter, computer and printers
• Ensure the efficient operation of all office equipment by performing minor service duties and arrange for routine and necessary maintenance as needed.
• Perform other related duties as assigned.

• Lift, carry and pull merchandise weighing up to 10-20 pounds.

• High school diploma or equivalent
• Proven experience as office coordinator or in a similar role
• Excellent communication and interpersonal skills
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Computer literacy; proficient in Microsoft Word, PowerPoint, Outlook and Excel

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Posted: 30+ days ago

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