Move Coordinator
JLL - New York, NY
Position Summary:
ESSENTIAL FUNCTIONS
GENERAL
- Work with Occupancy Planner to understand block plan and special requirements for group
- Attend kick off meeting for introduction to customer representative, usually executive admin.
- Responsible for the outcome of the move processes, customer satisfaction, move communication, and transparency and reconciliation of costs associated with all move-related activities
- Ensure necessary Corporate Real Estate policies are followed and appropriate approvals obtained
MOVE IN | MOVE OUT
- Review layout and survey move in & move out locations.
- Assess cubicle condition, order missing parts, ergo changes.
- Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs.
CUSTOMER REPRESENTATIVE
- Work with customer representative.
- Update move matrix, fill in customer information, technical requirements.
- Receive, compile and scrub move lists for potential issues
- Review furniture layout, determine location for files and storage.
- Review ergo requirements for each employee, make arrangements for ergo desks as needed
- Deliver boxes, Move Labels, Post pin ups, & deliver move instructions.
- Determine Mobile locations and prep furniture for drop in stations.
DOCUMENTS
- Provide move documents to move team, telecom, & IT.
- Provide space drawing for origin and destination locations.
- Provide move packet with matrix, drawings, and phone requirements documents.
- Work with IT to ensure server connectivity & sufficient data drops for customer.
PRE-MOVE | MOVE DAY
- Schedule all vendors for pre-move and move day activities.
- Schedule disconnects and reconnects of computer, servers, printer, and phones.
- Schedule movers and alert security, provide all names for badging.
- Run pre move meeting and provide move schedule.
- On site for all vendors and customer during move.
- Review completed move and make adjustments with vendor.
- Submit service tickets to have space cleaned, keys and chairs at desk.
- Schedule and run Post move rooms and activities.
POST MOVE
- Post move follow up with customer
- Provide welcome documents, with information on new location and site services.
- Provide punch list to vendors with open items.
- Pick up crates and/or boxes.
- Clear contents of origin location, clean up for next group move in.
- Close out documents, billing, submit CAD and matrix to archive database for updates.
MISCELLANEOUS
- Following project and incremental moves, update seat assignment for accurate data reports in OVSM
- Work with Field Move & Space Coordinators to review CAD drawings to ensure accuracy as needed
- Manage small projects as needed
- Manage Furniture, Data, Electrical, and Paint Vendors
- Responsible for communication to end users
- Follow through with FM to ensure building wide email is issued
- Notify Security of vendor access, timing, etc.
- Be an effective "change agent" by reviewing current processes, policies, and practices and initiate discussion regarding the benefit of change
- Manage client assets (furniture documentation)
- Ergo liaison for client (onsite POC)
- SME for client for Knoll system
EDUCATION AND EXPERIENCE
- College, preferred but not required
- Minimum 3 years of experience in a corporate environment.
- Microsoft Office (EXCEL, Word, PowerPoint, Visio)
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 54800BR
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Posted: 30+ days ago
